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10 DOs, 10 DONTsand 20 HOW-ITS-DONEs
John Royce : Library Director : Robert College
Autumn Teachers Conference : skdar American Academy : 20 October 2007
First, the HOW-ITS- DONEs
A PowerPoint
1> Add pictures/ graphics to your slide show
Insert >> Picture >> From file/ From scanner or camera/ ....
2> Resize your picture
Use the sizing bars.
OR use Format >> Picture >> Size
3> Add screen-grabs to PowerPoint
Use Capture/Screenshot in IrfanView
or Capture in PaintShopPro (watch out for magazine CD-ROMs)
or Capture in ScreenHunter 5 Free
or ... or ... or ...
Or just use PrtSc on your keyboard!
Capture the screen by whichever method you choose.
If you used PrtSc, just Paste inside the PowerPoint slide.If you used other software, first SAVE as a .jpg.Back in PowerPoint:
Insert >> Picture >> File (see h-i-d #3)
4> Crop your picture
If its not there, get the Picture Toolbar: View >> Toolbars >> Picture
Click on the picture to be cropped, click on the Crop symbol.
Crop to size, to taste.
5> Lose the background
Format >> Background >> Apply
Take care not to Apply to all unless you really mean it!
6> Write on your picture (edit mode)
If its not there, get the Drawing toolbar: View >> Toolbars >> Drawing
Click on the picture, click on the Text Box symbol.
Draw a text box where you want it, then write the text.
Use Drawing toolbar (and/or Format >> Font) options to change size, color etc
7> Write on your picture (slideshow)
Right-click, then choose Pointer options >> Felt Tip Pen etc
8> Colors, fonts and backgrounds
To change styles on everything, use View >> Master >> Slide Master
9> Merges and transitions
Use sparingly, only for effect.
You might sometimes want to have your points appear one by one: use
Slide Show >> Custom Animation >> Appear
10> Add a duplicate slide
Insert >> Duplicate Slide
Then edit your duplicate slide as you will.
11> Use SlideSort view to move your slides
View >> Slide Sorter
Or use the Slide Sorter View symbol at bottom left.
12> Go forwards, go backwards (slideshow mode)
Right-click, then choose Next or Previous or Go to Slide
13> Hide slides and unhide them in PowerPoint
Hide slides with Slide Show >> Hide Slide
Unhide slides with Slide Show >> Hide Slide
You can show a hidden slide during a slide show by right-clicking on a slide, then choosing Go to Slide...
14> Import slides from another file
Insert >> Slides from Files >> Browse to find the file / choose the desired slide/s
B Browsers
15> Use an Internet browser when you (may) need to scroll
16> If youve SAVEd the pages, use tabbed browsing
Save all open tabs as a group of Favorites (Internet Explorer)
Save all open tabs as a group of Bookmarks (Firefox)
Note: you can save web pages or open saved pages in tabs, and save all tabs as a group.
Open all in tabs.
17> If youre using live links, open in a new window (or tab)
Makes it easier to find your way back.
Set your favorite search engine preferences always to open in a new window/ tab.
18> Use full-screen view
F11 works, in Firefox and in Internet Explorer.
19> Increase text size
View >> Text Size >> Increase (Firefox)
View >> Text Size >> Largest (Internet Explorer)
20> Explore add-ons
Firefox probably provides a better reange of add-on tools than Internet Explorer.
One of my favorite Firefox add-ons is Scrapbook.
EMBED PowerPoint.Slide.8 EMBED PowerPoint.Slide.8 NOW the DOs and the DONTs (or the DONTs and the DOs!)
DODONTDO give your audience time to read your slidesDONT just read them...DO clean up your desktopDONT put too much on a single slideDO switch off what you can
Screen savers, animated help mates, incoming mail alerts etc etcDONT have too many changes of size, font, color on one slide
DO check your spellling!DONT use effects unless they are effectiveDO save before you change (SAVE frequently use new names)
Filename1.ppt
Filename2.ppt
Filename3.pptDONT forget to take backup / failsafe precautions expect the unexpected!DO see what right click can do for youDONT forget copyright!
Especially dont forget that what you are allowed to do face-to-face may not be permissible when published (in a handout, on a web site, etc)DO learn keyboard shortcuts
Ctrl + C
Ctrl + V
Ctrl + Z
Ctrl + A
Ctrl + S
Ctrl + N
Ctrl + PDONT forget the people at the back of the roomDO rehearseDONT be frightened to hand out handoutsDO get the help of a buddyDONT try to cover too muchDO have your first slide showing as your audience arrivesDONT leave it to the last moment to find your room*B*O*N*U*S T*I*P: DO make sure your slides can be read!
What looks great on the computer screen may not look so good on the projector screen...
and it could be unreadable in a funky font!
NOW the DOs and the DONTs (or the DONTs and the DOs!)
DONT just read your slides...
DO give your audience time to read them
DONT put too much on a single slide (instead use several slides)
DO clean up your desktop (and your slide backgrounds!)
DO switch off what you can Screen savers, animated help mates, incoming mail alerts etc etc
DO check your spellling! (and youre grammar to)
DONT use effects unless they are effective
DO save before you change (SAVE frequently use new names)
Filename1.ppt Filename2.ppt Filename3.ppt
DONT forget to take backup / failsafe precautions expect the unexpected!
DO see what right click can do for you
DONT forget the people at the back of the room
DO learn keyboard shortcuts, including:
Ctrl + C Ctrl + X Ctrl + V Ctrl + Z
Ctrl + A Ctrl + S Ctrl + N Ctrl + P
DONT be frightened to hand out handouts
DONT forget copyright! :
Especially dont forget that what you are allowed to do face-to-face may not be permissible when published (in a handout, on a web site, etc)
DO rehearse
DONT leave it to the last moment to find your room
DONT have too many changes of size, font, color on one slide
DO get the help of a buddy
DONT try to cover too much
DO have your first slide showing as your audience arrives (& the last as they leave)
EMBED PowerPoint.Slide.8 EMBED PowerPoint.Slide.8
Adding POINT to PowerPoint : John Royce
email: jroyce@robcol.k12.tr web: http://www.read2live.com/
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